Permissible Activities of an Unlicensed Assistant

Unlicensed assistant is defined as support staff for a real estate corporation or other licensed individuals. 

  • Answer the phone and forward calls 
  • Fill out and submit listings and changes to any multiple listing service 
  • Follow-up on loan commitments after a contract has been negotiated and generally secure the status reports on the loan progress 
  • Assemble documents for closing 
  • Secure documents (public information) from courthouse, utility district, etc. 
  • Have keys made for company listings, order surveys, termite inspections, home inspections and home warranties with the licensed employer’s approval 
  • Write ads for approval of the licensee and the supervising broker, and place advertising (newspaper ads, update web sites, etc); prepare flyers and promotional information for approval by licensee and the supervising broker 
  • Receive, record and deposit earnest money, security deposits and advance rents 
  • Only type the contract forms for approval by licensee and supervising broker 
  • Monitor licenses and personnel files 
  • Compute commission checks 
  • Place signs on property 
  • Order items of repair as directed by licensee 
  • Prepare flyers and promotional information for approval by licensee and supervising broker 
  • Act as a courier service to deliver documents, pick-up keys 
  • Place routine telephone calls on late rent payments 
  • Schedule appointments for licensee to show a listed property 
  • Be at an open house for: 
    • Security purposes
    • Hand out materials (brochures) 
  • Answer questions concerning a listing from which the answer must be obtained from the licensed employer-approved printed information and is objective in nature (not subjective comments) 
  • Gather information for a Comparative Market Analysis 
  • Gather information for an appraisal 
  • Hand out objective, written information on a listing or rental


Revised and approved by FREC 09/15/2009